Ruby builds the board your shop has been keeping in a spreadsheet.
Describe a task your team repeats every week. Ruby builds the playbook or app around how your shop already works: your statuses, your people, your numbers. It runs on your plan and replaces the side spreadsheet.
These apps are running in real shops today
The real apps, shown with made-up sample data. Each one reads the tools the shop already uses and keeps the few things those tools can't hold on the board itself.
Ruby · Apps · Job Board
Job Board
Every loss on one card, laned by the shop's own statuses. Ruby reads the crew's dispatch chat every 10 minutes; when a post says a job moved, she moves the card, links the post, and anyone can undo it.
Replaced: two job spreadsheets.
Ruby · Apps · Field Documentation
Field Documentation Board
Every active job, with the ones nobody has touched pushed to the top. Amber once a job passes the shop's quiet threshold, red at twice that. Same rule as the morning check Ruby sends each supervisor, so the two never disagree.
Ruby · Apps · Collected Payments
Collected Payments Ledger
Every payment collected, per location, cut by the salesperson on the job. Ruby matches each property owner to exactly one CRM contact; no match leaves the rep blank and says why.
What runs behind the boards, every day, without being asked
Morning documentation check
Every weekday Ruby checks yesterday's notes and photos on every active job and messages each supervisor about the ones that went quiet.
Dispatch readiness
Checks scheduled jobs for what the crew needs before it rolls and flags the gaps to dispatch.
Weekly commission report
Commission per salesperson from the week's payments, with the mitigation and rebuild split, plus a page to mark it paid.
Morning brief
A daily summary email to the owner, built from the same connected tools.
How a build happens
Three steps. Once it is built, it keeps itself current as your shop changes.
Use what you already run
Connect
Job management, CRM, accounting, chat. Ruby reads them; nothing changes in how the team works.
Describe it in plain words
Build
Start from an idea or your own words. Ruby drafts the playbook or app; you refine it until it matches how your shop works.
It refreshes on its own
Keep it current
Fields your tools can't store are edited right on the board, so nobody keeps a side spreadsheet.
Find your first build on the menu.
Twenty-five ideas, grouped by the stage of the job they work on. Each stage has one we suggest as a first build.
- Stage 15 ideas
Marketing & Sales
A good first build
Relationship Cadence
- Stage 25 ideas
Inspection
A good first build
Day-One Packet
- Stage 35 ideas
Job Execution
A good first build
Monitoring Gap
- Stage 45 ideas
Estimating
A good first build
Invoice Trigger
- Stage 55 ideas
Negotiation & Collections
A good first build
Comp Response
Want our team to build it?
RubyStudio builds any of these with you at a fixed price, from $500. See case studies for what five shops got back.
Tell us what your team does by hand every week.
We'll reply with what Ruby can take on.